File sharing on Office 365 – Top tips for collaboration!

Collaboration on the cloud

File sharing on Office 365 – Top tips for collaboration!

Office 365 is full of little shortcuts or tips that you might not know if you’ve not been using it for too long. I would like to highlight my top tip for collaboration on Office 365 that I have discovered after working in an office on the cloud.

File sharing – Internal and External

The collaboration capabilities always impress me on Office 365 – gone are the days when you send 15 emails to the same person with different versions of the documents (which inevitably get mixed up and re-written). This makes my work so much more efficient with the files always up to date – online or offline. Here are a few of my own examples of how I use the ‘share’ options to make my work easier;

OneNote

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On OneNote – I update my notebooks with my current plans and I have invited all relevant people to view it whenever they like.
To be able to do this, go to the options page on OneNote > Share > Invite people or send them a sharing link. You can decide what these contacts are allowed to see by setting their permissions as ‘Can View‘ or ‘Can Edit‘. Your list of people who have accepted your share invite will be shown in the Shared With section underneath where you have invited them.

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Collaboration on OneNote

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Word

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Collaboration on word
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You can see real time editing of you work, and who is editing. The newest changed text will be highlighted green and you will have a flag with the editors name next to it.
You can also add notes rather than changing the text directly, this saves major changes to the document without the Author agreeing it first.

However for anyone else to be able to see your changes, and for you to be able to see theirs you must save refresh the page (the save button is in the top left hand corner of the window) and then the document will automatically update.[/column]

 
 

This is my top tip for collaboration in the most used programs on Office 365 and a starter to sharing on Office 365.

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