Boosting team collaboration with Microsoft 365: best practices

One of the most important components in any workplace is team collaboration. Being able to work together to solve problems and come up with new ideas is one of the driving factors of progression, and ensuring that your workforce has the tools to do that well is vital.

In this blog, we’re going to go over the best practices for using Microsoft Teams for collaboration, as well as some of the handy features that are available within Microsoft 365.

Microsoft Teams collaboration best practices

Create teams for departments and groups

When working within a whole organisation, it’s important to ensure that your communication is focused and organised within departments and groups.  There’s no point in having two different departments far apart within your organisation within the same communication channels — this will just get messy and will prevent focused work.

Microsoft Teams lets you create specific teams for separate departments and work groups. This will allow you to keep teams separate and keep your communication channels organised, leading to more productivity.

Create channels for projects and ideas

Working on a project also requires organisation. Even at the conceptual level, making sure that your work on specific projects is accessible in an organised manner will be the difference between productive work and a mess.

Creating separate channels for different projects and ideas will ensure that you can stay organised and keep your employees’ work and ideas accessible, to ensure that nothing is lost and that you can keep working productively.

Microsoft whiteboard

With Microsoft Whiteboard, you can canvas and create ideas together online.

Inclusive Meetings with Live Captions

Meetings are a huge barrier for some people, as they come with a lot of accessibility difficulties that need working around.

Microsoft Teams helps with creating more inclusive meetings by using live captions to instantly share what’s being said within a meeting, meaning that it’s easier for everyone to understand the meeting and keep track of everything happening.

Microsoft 365 Applications

Real-time co-authoring

Working together in real-time is a collaboration dream. Microsoft 365’s co-authoring capabilities fully enable collaboration like nothing else — allowing multiple people to work on a single document at the same time.

This is useable within all Microsoft 365 applications — meaning that you can work together in Word, Excel, and other applications within the Microsoft ecosystem. 

Sharing on OneDrive

OneDrive allows you to use the cloud to store your documents, making them fully accessible and sharable no matter where you are.

Sharing within OneDrive is a matter of a few clicks, and can be done easily from anywhere.

Save files to OneDrive & SharePoint

SharePoint is the best way to ensure that your organisation’s files and important information are accessible from anywhere.

Using SharePoint and OneDrive, you can save files from Word, Excel, and other native Microsoft applications and ensure that anyone who needs to access them and work on them can do so without having to physically send them over.

Share calendars on Outlook

You can share calendars within Outlook, allowing others to be able to see when you’re free and when you’re not. This will let anyone within your organisation know when they can book meetings or sessions with you, and even when you can meet up for a lunch break.

Improve the employee experience with Microsoft Viva

Microsoft Viva is an employee experience platform that lets you empower your organisation’s employees by boosting employee engagement and productivity.

Microsoft Viva will let your employees take advantage of an employee portal that works with Microsoft Teams and other Microsoft platforms. This will let your employees truly take advantage of the benefits of a remote workplace.

Want to find out more?

If you’re looking to get started with Microsoft 365 or even simply want to create more opportunities for collaboration within your organisation, let’s talk. Our experts will be able to help you through the whole process and figure out what’s best for your business.

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